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Privacy
Statement for EasyBenefits Services |
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Employee Information | |
When our clients utilize our Services to manage and communicate employee information on behalf of their employees, they provide us with information typically provided by an employee to an employer’s human resources and/or payroll departments. Such information often includes, but is not limited to, the employee’s name, address, social security number, title, salary, date of hire, benefit elections and information regarding employee’s dependents. We utilize the information provided to deliver Services to our clients and their employees. Unless directed by our clients, we do not share employee information provided by our customers with anyone. When directed by our clients, we communicate company employee information to third party administrators such as payroll service bureaus, insurance companies and third party administrators, among others. We may also aggregate employee information from multiple clients to perform analyses. Examples of analyses performed include, but are not limited to, the number of the employees employed by our clients and average number of benefit plans sponsored by our clients and average number of benefit plans sponsored by our clients. When used to perform such analyses, information provided by a client or its employees is never disclosed in a level of detail sufficient to permit the identification of any individual employer customer or individual employee record. |
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Login Identification/Passwords | |
Our Services require users to have a login identification and a password. |
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Service Activity Logging | |
Our application has the capability to monitor all of your actions while using our Services and report those actions to us. We utilize this information to understand the use of our Services to diagnose problems and enhance the features and functionality of our Service. We do not disclose such information to anyone, including our clients or their employees. |
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Exceptions | |
Except as described above, we will not otherwise use or disclose any personally identifiable customer or employee information, except to the extent reasonably necessary; (i) to correct technical problems and to technically process your information; (ii) to protect the security and integrity of the Web Site and our Service, including without limitation to endorse our agreement with you; (iii) to protect our rights and property and the rights and property of others; (iv) to take precautions against liability; (v) to respond to claims that your information violates the rights or interests of third parties; (vi) to the extent required by law or to respond to judicial process; or (vii) to the extent permitted under other provisions of law, to provide information to law enforcement agencies or for an investigation on a matter related to public safety, as applicable. You understand and agree that technical processing of your information is and may be required (a) to send and receive messages in your use of the Service; (b) to conform to the technical requirements of connecting networks; (c) to conform to the limitations of our Service; and (d) to conform to other, similar technical requirements. |
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Storage of Information | |
We store client and prospective client information for up to five (5) years for business purposes. We store employee information during the term of a customers agreement and for up to two (2) years after termination of such agreement, after which all employee information is automatically deleted from our application. |
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Security | |
Our Web Site uses firewall technology as a standard Internet security measure to prevent the loss, misuse and alteration of the information under our control. Our Web servers are located in a high security and high availability location. If we decide to change our Privacy Policy, we will post those changes on our Web Site so our users are always aware of what information we collect, use and disclose. If at any point we decide to use or disclose information we have collected in a manner different from that stated at the time it was collected, we will notify our clients by way of an e-mail. If you have any questions about this Privacy Policy, the practices of
this Web Site or our Services, you can contact the Privacy Officer at: |
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